Constitution of the Southern New England Chapter of the Eastern Region of APPA
The Association of Higher Education Facilities Officers
Article I – NAME
The name of this organization shall be “The Southern New England Chapter Eastern Region, of APPA. The Association of the Higher Education Facilities Officers, hereinafter referred to as the “Chapter.”
Article II – PURPOSES
The purposes of the Chapter are to promote common interests in the administration, maintenance, operations, planning, and development of Physical Plants f acilities organizations ; to foster professional ideals and standards; to better serve the objectives of institutions of higher education in Massachusetts, Connecticut and Rhode Island, and to aid and supplement the work of the International and Regional Association of Higher Education Facilities Officers hereafter referred to as A.P.P.A. APPA or the Association.
The Southern New England Chapter of ERAPPA is organized and operated exclusively for charitable and educational purposes within the meaning of Sections 501 (c) (3) and 170 (c) (2) (B) of the Internal Revenue Code of 1954 1986 (or the corresponding provisions of any future United States internal revenue law). No part of the net earnings of the organization shall inure to the benefit of, or be distributed to, its directors, officers, other private individuals, or organizations organized and operated for profit (except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes as herein above stated). No part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, or the organization shall not participate in or intervene in (including the publishing or distributing of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision herein, the organization shall not carry on any activities not permitted to be carried on.
Article II – PURPOSES
1. By an organization exempt from federal income tax under Section 501(a) of the Internal Revenue Code of 1954 1986 as an organization described in Section 501(c)(3) of such Code (or the corresponding provision of any future United States internal revenue law).
2. By an organization described in Sections 509(a)(1), (2), or (3) of the Internal Revenue Code of 1954 1986 (or the corresponding provisions of any future United States internal revenue law), and
3. By an organization, contributions to which are deductible under Sections 170 (c ) (2), 2055(a)(2), or 2522(a)(2) of the Internal Revenue Code of 1954 1986 (or the corresponding provisions of any future United States internal revenue law).
Article III – MEMBERSHIP
Section A – Eligibility for Membership
Member Institutions of the Chapter shall be institutions of higher learning holding membership in the Association of Physical Plant Administrators. The institution must be accredited, or be in the process of being accredited, by one or more nationally recognized accrediting agencies.
For two-year institutions, academic credits granted by the institution must be acceptable toward the earning of a baccalaureate degree by transfer into institutions which require four years of academic credit for graduation and a degree.
Participants Members shall be administrators Physical Plant within facilities departments of higher education or other non-profit organizations engaged in operations, maintenance, construction, planning and development, or other related functions affiliated with the Physical Plant that Department ; and shall have attended at least one regular Chapter meeting during the past five years.
Section B – Classification of Members
Members shall be classified as defined in the By-Laws, Article I. Section B.
Article IV – ADMINISTRATIVE ORGANIZATION
Section A – Officers
The Officers of the Chapter shall consist of a President, Vice-President, Secretary and Treasurer.
Section B – Board of Directors
1. The Board of Directors of the Chapter shall consist of the President, Vice-President, the Secretary, the Treasurer, the Past-President and six four Directors , one from each state and up to three at Large.
2. The President, Vice-President, the Secretary and the Treasurer shall hold the same positions on the Board of Directors.
3. No two members of the Board of Directors elected officers shall be from the same institution . except one Director may be from the same institution as the Treasurer.
Section C – Elections
1. All Officers and Directors shall be elected by the a majority of the voting institutional members present, with the majority of votes cast determining the election . a ccording to the schedule set forth in Article III of The By-Laws.
2. All Officers and Directors shall be elected at the October June meeting and shall be installed as the last order of business of the day.
3. Each Officer and Director shall be elected to hold office for a period of one year. Officers shall not hold the same position for more than a one-year term, except for the Treasurer who may be re-elected at the pleasure of the Chapter. Directors shall be eligible for re-election for a period not to exceed one additional year . as described in The By-Laws, Article III .
Article V – By-Laws
The Chapter at any scheduled Annual meeting may adopt or amend any By-Laws, consistent with the provisions of the Constitution, provided 30 days notice of the proposed change has been given in writing and delivered to all members via United States or Canadian Postal Services, by a majority vote cast by the by the voting institutions present, except where a greater majority may be required by the By-Laws.
Article VI – Meetings
Section A – Regular Meetings
1. The Chapter shall meet four three times each year consistent with the provisions of Article V of the By-Laws. ; in the months of October, December, March/April, and June at a member institution selected by the Board of Directors from those tendering invitations. It is the intent that each meeting shall be at a different institution until at least two years have passed.
2. When the location has been selected, the secretary shall notify the institution . This school shall then establish a program committee to assist in scheduling a program for the meeting.
Section B – Quorum
A quorum shall consist of fifteen percent of the voting ten (10) member institutions for transaction of business of the Chapter at any regular meeting.
Section C – Voting
1. Each member institution shall be entitled to one vote regardless of the number of members representing the institution. At any meeting each school having more than one member present shall select one member to be the spokesman for the institution. He shall cast all votes, make any official statements, and seek recognition from the chair for the institution.
2. When a motion is made by a member, that motion cannot be seconded by another member from the same institution . Official motions and seconds can only be made by whichever one individual is representing a member institution.
3. When so specified by the Board of Directors, a question or motion before the Board may be referred to the membership in writing by letter and votes returned either by mail or by submission at the next meeting. In either event the date of the vote shall be not less than thirty (30) days from the date of mailing the question.
Article VII – Amendments
Any and all articles, sections or paragraphs of this Constitution may be repealed or amended by a vote of two-thirds of the members of this Chapter, present and voting, after a notice of the proposed amendment is given in writing, and delivered by the United States or Canadian Postal Services, not less than thirty (30) days prior to any regular meeting.